Collaborative spaces for efficient business management
All-in-one collaborative spaces for efficient business management. Bring your teams in a digital platform that transforms the way you work
Organise your content in flexible workspaces and applications. Collaborate with your teams in an all-in-one digital platform. Elevate your operations to unlock new potential.
Modules
One platform. Unlimited applications.
Collabia is a unified work management platform that brings structure and visibility to your organisation. Plan and deliver projects, manage customer relationships, oversee your workforce, and control business resources - all from a single, highly customisable system built to scale with you.
The Platform
The beating heart of business operations
Collabia organises work content into flexible workspaces and configurable apps, enabling organisations to manage projects, coordinate teams, track resources, and standardise processes efficiently - all within a single, connected system.
Built for a wide range of industries and use cases, Collabia connects teams and data to reduce complexity, improve visibility, and unlock new potential across the entire organisation.
Applications
One platform. Unlimited applications.
Empower your team with Collabia's digital tools. Apps allow you to track, manage, and optimise any type of resource, data, or process - all within one connected platform.
Whether you are managing a small team or a complex organisation, Apps give you the flexibility to model your business inside one system that grows with you.
Sales
Workforce
Tasks
Goals
Inventory
Assets
Documents
Timeline
Risks
Insights
Reviews
Maintenance
Projects
Inquiries
Custom
IT
Vehicles
Training
Trackers
CRM
Holidays
Recruitment
Expenses
Checklists
Maintenance
Custom
Checklists
Risks
Vehicles
Trackers
Holidays
Documents
Reviews
Inquiries
Sales
CRM
Goals
Assets
Expenses
Insights
Training
Inventory
Workforce
Projects
Timeline
IT
Recruitment
Tasks
Documents
Custom
Inventory
Goals
Expenses
Holidays
Recruitment
Reviews
Checklists
Tasks
Vehicles
Projects
Maintenance
Assets
Risks
Trackers
Training
IT
Timeline
CRM
Inquiries
Sales
Insights
Workforce
Characteristics
Designed to manage organisations, not just work.
Most work management tools focus on tasks and projects in isolation. Collabia is built to support how organisations actually operate - across people, customers, resources, and processes - all within one connected platform.
Flexibility
Organise work with fully configurable records, fields and automations. Configure apps, records and fields to match your structure and workflows. Collabia adapts to your business, not the other way around.
Teamwork
Teamwork - Real-time communication, updates, and shared workspaces keep teams aligned and working together seamlessly.
Connected
Projects, CRM, workforce, and resources operate within one unified platform, ensuring consistency across your organisation.
Transparent
Transformative approach to digitise your work, connect teams, streamline your operations and boost productivity.
User-centric
An intuitive, functional design across all devices, with multi-language support.
Integrated
Built to grow with your organisation, offering APIs and webhooks for seamless integrations and extensions.
Project Management
Work planning and execution
Learn morePlan, execute, and track projects in a structured yet flexible workspace. Manage tasks, timelines, collaboration, and insights in one centralised platform - fully connected to teams, customers, and resources.
Structure
Organise projects using folders and tasks with clear ownership, priorities, and deadlines. Customise records structure with dynamic fields.
Boards
Create board views that combine records from multiple projects, using filters and tags for cross-project visibility.
Collaboration
Keep teams aligned with real-time updates, comments, mentions and file sharing.
Insights
Monitor progress with real-time dashboards, reports, and performance metrics.
Workforce Management
Comprehensive team management and employee oversight
Learn moreManage your organisation and people in one central place. Collabia's Workforce module helps you build an employees database for information, roles, availability, and access - fully connected to projects, CRM, and operational data.
Employees
Maintain structured employee records with personal details, documents, and role information.
Structure
Organise teams and departments to reflect how your organisation works and scales.
Availability
Manage holidays, absences, and availability with shared calendars and approval workflows.
Access
Control access to modules, apps, and data with role-based permissions across the organisation.
CRM
The cornerstone of business relationships
Learn moreManage customers, partners, and leads at the centre of your operations. Collabia's CRM connects relationships directly to projects, tasks, teams, and records - giving full visibility across the entire customer lifecycle.
Profiles
Maintain structured profiles for organisations and individuals, including all contact details and key attributes.
Documents
Store, preview, and manage documents and attachments directly within customer and partner profiles, with secure external access.
Relationships
Link organisations and people to projects, tasks, documents, and other records for full operational context.
Visibility
Track interactions and schedule meetings, tasks, and follow-ups to ensure consistent engagement.
Forms
Flexible data collection
Learn more Built to collect structured, reliable information and turn it into action. Forms allow organisations to capture data and use it across apps, workflows, analytics, and documents.
From simple requests to complex, rule-driven forms, Collabia Forms ensure that data flows directly into your workflows.
Form Builder
Design forms with flexible field types, sections, and layouts to match your data requirements.
Data Capture
Submit forms seamlessly from mobile devices, tablets, and desktops - ideal for field and on-the-go work.
Insights
Analyse submissions with dashboards, reports, and scoring logic to identify patterns and trends.
Output
Generate custom PDF documents from individual submissions or consolidated reports using configurable templates.
Applications
One platform. Unlimited applications.
Apps are the building blocks that make Collabia truly flexible. They allow you to create custom applications to manage any type of data, resource, or process - without adapting your business to rigid software structures. Instead of switching tools or building separate systems, you extend Collabia with fully custom records and fields. This keeps your data connected, your teams aligned, and your platform consistent as your organisation grows.
Industry Case Studies
Designed to adapt across industries and workflows
Software development
Speed
Running agile software delivery with structured project management and integrated workforce coordination.
Project and team management
Andy
Delivering preventive and reactive maintenance services with full visibility into teams, clients, and assets.
Service and maintenance monitoring
Guardian
Coordinating security monitoring and rapid response by connecting real-time alerts to operational workflows.
Service management
SmartPark
Managing nationwide parking operations with connected asset tracking, incident management, and maintenance workflows.
